Schedule time for email
When is the last time you received a truly urgent email? If you’re like most people, the answer is rarely, if ever. So why do we keep our email client open all the time and obsessively check it each time that bell dings or the little red number pops up to tell us we’ve received an email?
Allowing your email to dictate how you spend your time is a recipe for distraction, and it can turn your best-laid time management plans into little more than a wistful fantasy.
Just like you schedule time for your projects and client meetings, schedule time for email. Allow yourself 30 minutes in the morning and 30 minutes in the afternoon (or more if necessary, depending on the volume of email you receive) to process your inbox. Strive to “touch” each message one time. Either:
- Respond to it
- Do it (if it’s a task)
- Delegate it
- File it
Strive to reach “inbox zero” each time you process your emails, and your time will never again be dictated by the demands of your email client.